Library Staff—Beverly Hayes

Library Responsibilities:

• Accounting
• Accounts Receivable
• Automation Enhancement
• Coordinates Billing for Library Services
• Coordinates to Resolve Customer Funds issues
• ESF Problem Resolution
• Manages Credit Accounts
• Post/Accepts Credit Transfers (IDL's) payments to accounts
• Photocopy/Print Card issues
• Provides Customer conflict resolution
• Primary operations of photocopy/print card system
• Reporting out: 1) supervisor 2) auditors - any points of jeopardy or concern
• Risk assessment
• Structure and design accounting formats & database operations with emphasis on future build, reporting out and internal control
• Structure and provide accounting policy and procedure

Contact me with questions or instruction about:

• Accounting
• Account Re-constructions (i.e. balances outstanding due/payments)
• Allowable Refunds**
• Billing Received from the Library
• Compliance Issues
• Copies of Invoices
• ESF Problems
• General Administrative Questions
• Online Payment Forms
• Payment to the Library
• Photocopy/Print Card issues

Liaison Areas:

• Institutional Compliance

Areas of interests:

• Institutional compliance, business ethics and forensic accounting
• Historically hired to organize, structure and manage accounting systems
• The unique challenge of designing and joining UT standards along with accounting protocols/best practices while at the same time adjusting for the flexibility of academia
• Accounting and Systems Design; System Analysis and Workflow
• Business Analysis
• Logic
• Exploring changes in US and international Tax Laws (i.e. subscriptions to IRS newsletters)
• Enhancing customer service

Education:

Professional Information:

• Prior to joining UT Southwestern in 1993, I enjoyed 5 years as the manager of a bookkeeping company in Fort Worth before joining that parent company.
• During both positions the opportunity to work with financials included tax prep (state and federal); bank funds transfers; travel reimbursements; and biweekly payroll: as well as overseeing, managing and administering the offices for 45 direct sell marketers and 25 full time employees.
• Previous to the above I was the assistant bookkeeper of an Architectural/Construction/Design company.
• Prior to the above I worked for 3 years with First Gibraltar Bank.
• Accounting, funds, finance are indeed my chosen skill set.

Software Application Skills:

• Asset
• dBase
• Microsoft Office 2007
• Lotus